December 2021 – Minutes
Sunny Dunes Steering Committee Meeting Minutes –
December 13, 2021
Amended/Corrections 1/9/22
Meeting Called to order at 6:30 PM by Chair Michael Crosby with Serenity Prayer and Reading of Sunny Dunes Statement of Purpose.
Reading of the 12 Traditions by Forest. Roll Call taken by Secretary – Helen B.
Board Members/Committee Members Present: Chairperson: Michael C.
Co-Chair: Michael K.
Secretary: Helen B.
Treasurer: Meredith J. – not present
Accountant: Sari H. – also representing Treasurer Auditor: Michael S. – not present
Chips & Literature: Kyle M. – not present Cleaning Coordinator: Dan D.
General Service Rep: Leonard L.
Grapevine: John G. – not present
Hospitals and Institutions: Vacant
Intergroup Rep: Bruce K.
Maintenance: Mike H. – not present
Online Meeting Coordinator: Michael P.
Supplies: Mike H. – not present
Telephone & Meeting List: Tommy R. Webmaster: Todd S. – not present
30 Meetings were Represented out of 78 Meetings currently Active. The following Meetings were Represented:
Monday 7 AM Online – Rick
Monday 12:00 PM In Person – Johnny
Monday 5:30 PM In Person – William Monday 5:30 PM Online – Janine
Monday 8:00 PM In Person – Bruce Tuesday 7 AM: In Person – Leonard Tuesday 12 noon In Person – Jesse Tuesday Noon Online – Jesse
Tuesday 4:30 PM Online – Tony Wednesday 7AM In Person – George Wednesday 8:30 AM In Person – David B. Wednesday 12 Noon In Person – Bruce
Thursday 8:30 AM In Person – Robert Thursday 12 Noon In Person – Rich Thursday 5 PM In Person – Red Friday 8:30 AM In Person – Charlie Friday 12 Noon Online – Keith
Friday 4 PM In Person – Tony T Friday 5:30 PM In Person – Art Friday 7 PM In Person – Kyle Saturday 7 AM Online – Martine Saturday 10 AM In person – Tony T Saturday 10 AM Online – Tony T Saturday 12 Noon In Person – Paul Saturday 1:30 PM In Person – Troy Saturday 10 PM In Person – Red Sunday 7 AM Online Julia
Sunday 5:30 PM In Person – Beau Sunday 5:30 PM Online – Denise Sunday 7 PM In Person – Burt
Secretary Review and Approval of November and October Minutes: Helen B.
Secretary Calls for Motion to Approve Minutes for November 2021 Minutes:
Motion to Approve: Bruce, Seconded: Red, Minutes for November 2021 Minutes Approved.
Secretary Calls for Motion to Approve Minutes for October 2021 Minutes with corrections. Motion by Dan, Seconded: Michael K. Minutes for October 2021 Approved.
Committee Chair Reports
Co Chair – Michael K: Review of State and City Mask Mandates. Starting December 15th masks will be required in all public indoor spaces.
Concerns are raised from the floor related to the current meeting where the secretary as well as many members are not wearing masks. Despite the concerns being addressed by members of the meeting to the secretary.
Consensus of the board is that this is not a Sunny Dunes mandate but a State and City mandate and if not upheld it could jeopardize all meetings being held at Sunny Dunes.
“Our common welfare should come first; personal recovery depends upon AA unity”. It is suggested that the meeting itself could take a group conscience as to whether or not to remove the secretary of this meeting for not following the State and City Mandates. A group conscious as to whether or not we wear masks within Sunny Dunes is not appropriate. This is now State Law, it is not a group conscious issue. Sunny Dunes will follow all State and City Mandates regulating our meeting place.
Secretary’s Report: Helen
Telephone and Email contact information please ensure Secretary has both your email and your telephone number, the name and time of the meeting.
Secretary is working on Secretary Training/Responsibilities to include:
○ Keys/Codes
○ Cash Envelopes / log sheets
○ Steering Committee Anouncements
○ Meeting Safety
○ Room Maintenance
○ Donations / 7th Tradition
○ Elections
○ Updating Trusted Servants information
○ Attendance at Monthly Steering Committee Meetings
Treasurer’s/Accountant’s Report: Sari
The accountant filling in for the treasurer made the report. The P&L statement will be posted on the back bulletin board. There was discussion about whether to hold back some of the money not needed by some of the organizations and instead make an extra contribution t GSO in New York. The treasurer will look into this.
Auditor – not present
Chips/Literature: Kyle
Approximately 1⁄2 of our Living Sober Books are missing the last page. Board is taking under advisement considering replacement or of providing copies of last page.
Cleaning Coordinator: Dan D
Dan has volunteered to take on this position until mid February. Dan has created a system where by he will approaching meeting secretaries to ask for one volunteer each month to assist with the weekly Sunday cleaning.
GSR: Leonard L.
We had district elections, last month, Michael White was elected District Chair!
Grapevine: John G. Not present
H&I: Vacant
Intergroup: Bruce K.
Full written report available and submitted to Secretary.
New procedure and change in PO Box Address for Donations to General Service Office New York.
New Address: Alcoholics Anonymous General Service Office, PO Box 2407, James Farley Station, NY, NY, 10116-2407
IG Financial Reports:
IG Net income for November $18,141
IG Net Expenses November $18,551
Net Balance -410.00
Maintenance: Mike H, not present
Online Meeting Coordinator: Michael P.
Announcement that in order to start a hybrid meeting an application will need to be submitted to Online Meeting Coordinator. There are instructions found on the webpage.
Also 0830 Online Meeting is active please coordinate – Please ensure that Online Meeting Coordinator has Secretary names, and contact information as well as Zoom address.
Supplies: Mike H, not present
Telephone and Meeting List: Tommy
Telephone Lists are completed and in place in the rack in Sunny Dunes Room. Also a link on
Webpage to add yourself to our telephone lists.
Webmaster: Todd S – not present
Chair Report: Michael C.
Professional Cleaning hired for 2 days a week @ reduced fee of $40.00 a visit to clean bathrooms, spot mop as necessary, clean off tops of all surfaces. This is going well, Bathrooms look great. May be able to increase number of visits as room becomes more active.
Holiday Pot Luck – currently 85 people have signed up to attend. Sign ups in the back on storage room door. Looking for donations for food dishes as well as need for servers and helpers. Potluck scheduled for Christmas afternoon at 1:30. Clean up crew still needed.
Current Sunny Dunes Lease – New 2 year lease signed by Michael Crosby, Chair. The new rent will go into effect as of January 1st. The new rent will be $400 more than we orginally anticipated, original estimated increase was $800 due to the calculation of the Triple Net. The actual triple net cost is $1200.00, increasing our total rent from $2600.00 to $3800. An increase of $1200.00. However our current lease was over in July and during this negotiation period we were not charged for the Triple Net the landlord allowed us to pay our existing rate and will not back bill us for the Triple Net.
A reminder that $1.00 donation per person per meeting has been out of date with our rates of inflation. A suggestion made that we might all look at increasing. That $1.00 to $2.00 as was suggested by GSO.
Non Profit Status – articles of incorporation are submitted and accepted. Subcommittee is continuing to work on the bylaws with consultation of the attorney. We expect all of this to be wrapped up in the next 2 months.
New Business:
Discussion: Concerns related to meetings listed as Active but the door has been found locked and no one around.
Q: Should the meeting be marked as Inactive on our schedule?
There was no clear direction in regard to this issue. Further discussion tabled to January Meeting as old business.
Correction provided by Forrest P – please see addendum / Clarification at end * of report.
Discussion: Concerns related to new meeting with no Attendance.
Q: Can a new meeting Announcement be placed on the Secretaries announcement sheet, to get the word out for all new meetings or restarted meetings.
Further discussion tabled to January Meeting under old business as well as discussion at the next Executive Board Meeting.
Motion to Adjourn made by Michael K at 7:50pm Seconded by Red
Meeting Adjourned 7:50 PM followed by Serenity Prayer.
*Addendum / Clarification to Meeting Minutes provided by Forrest P:
Error found in the minutes and corrected here:
The Meeting Minutes state there was no resolution of this issue during the meeting. This is incorrect. A resolution was reached.
When a meeting is found to be closed or unattended without notice, it will be reported to the Board Members and will be investigated. If it is determined that it is no longer an active meeting it will be lined off the Sunny Dunes Meeting Schedule and marked as inactive. It will be updated on our Website and In addition an email will be sent to the Central Office to alert them of the closure. The meeting in question has been resolved, lined off, marked inactive and reported to Central Office.